There’s no denying that meetings these days have become stale, and a large percentage of people find them annoying, unmotivating, unproductive, and simply a waste of time. These are not words you want to see your staff or team members using to describe aspects of your business or projects, so it begs the question, how can you make meetings for effective?
How can you make meetings more engaging to the point where everyone is focusing, everyone is motivated, and the information you need to share or the ideas you’re trying to come up with actually works in the process you’re working in? Today, we’re going to explore your options!
Keep Things Short and Sweet
There’s no reason your meetings need to be an hour, just because you’ve booked out the venue for an hour. The shorter the meeting is, the better; so try and keep things as concise as possible. In professional settings, it’s a good idea to have a timekeeper who can keep the meeting running smoothly, and ensures you don’t get stuck on topics and end up going round in circles.
Have a Set Purpose
If you have a Monday morning meeting every week, simply because this is the way the business has always been run, even though sometimes you may not have anything important to talk about, this is one way you’re easily going to fall into the trap of unproductive meetings.
Instead, only have meetings when you have a set purpose to carry out. This way, you can stay focused and on target, and everyone involved knows exactly what is expected of them and what the team is there to achieve. People tend to be far more engaged and productive when they have a certain task or goal to complete.
Use Creative Media
One of the best ways to keep your meetings engaging, and everyone focused is to switch up how you’re communicating with your audience. Just standing and talking is, in essence, incredibly boring, so avoid it where possible. If you can use graphs, images, presentations, and videos to back up the points, you’re trying to make or to help convey information.
This can be done in a variety of ways. For example, investing a small amount in a short throw projector can be a great way of adding a visual element to your presentations and meetings and can be a fantastic way to keep your audience’s attention.
Get People Involved
Hand in hand with the point above, if one person is standing at the front of the room and just talking on and on and is expecting everyone just to sit and listen, this is going to be incredibly boring for everyone involved. Instead, it’s a good idea to try and encourage as many people as possible to get involved and to share engagement.
Of course, you need to make sure your meetings stay organized and on time, but if you’re addressing a problem, hearing other people’s points of view can help get the job done quickly, and to help people stay focused and engaged with what’s going on.
As you can see, there are plenty of creative ways you can help to increase the effectiveness of your meetings, whether that’s at work, or even when working on some kind of project. Try to think outside the box and put yourself in your audience’s position to ensure you’d be happy and engaged with what you’re offering!